Effective Report Writing

Reports are designed to convey ideas, show results, explain concepts and offer potential new courses of action.

They can be about technical aspects of business, general day-to-day aspects or the affects of changing legislation.

Whatever their purpose, reports must cover three simple questions in a formal and structured way: what are the facts? What do they mean? What do we do next?

Learning goals

During this course you will cover all aspects of report writing, such as:

  • Identifying your goals
  • How to write for your reader
  • The structure of a report
  • The style of writing
  • The importance of proofreading

This informative and stimulating seminar is followed up by a 1:1 coaching session for all participants.

By the end of the course you will be able to deliver well-organised, well-written reports.

“Writing clear and concise reports that say i) the facts ii) what they mean iii) what happens next”

Effective Report Writing


To show you how to write structured reports – from the pre-writing and planning to the proofreading and editing.

Course Overview

By the end of this training, you will be able to write well-researched, well-organised and well-written reports.

Effective Report Writing is about writing formal, structured reports – broadly speaking, those requiring an Executive Summary, an Introduction, a Method section, Finding and Conclusions, Recommendations and Appendices (if not all of them, then most of them).

The first parts of the training are about the preparation necessary before putting fingertip to keyboard, and ways to overcome report-writers’ block. The second is about the structure. The third is about using an easily understood and natural, plain language style.

Course Content

  • Understanding Business Writing: The struggle for short, simple and human Business Writing. Its importance to Primary, Secondary and Tertiary readers
  • Pre-writing: Triple A: Knowing the Aim of your writing task, your Audience and their needs, and your Approach – how to order your content
  • Drafting: Practical technique for overcoming report-writer’s block – Word Chucking, Bogus Paragraphs, Outlining and others
  • Report Structure: Executive Summary, an Introduction, a Method section, Finding and Conclusions, Recommendations and Appendices
  • Editing and Revising: Plain-language technique including headings, paragraphs, sentences, active, concise and concrete writing, and human tone
  • Proofreading: Grammar, spelling, punctuation and word use; a brief tour through the commonest faults and the easy solutions.